Q.3 Briefly discuss the different kinds of registers at school and their roles.
Topic: Different Types of Registers at School| Roles of Registers at School |
Course: Educational Leadership and Management |
Course Code 8605
Bachlors/Masters/M.Phil/MS in Education
BEd/ MEd/MA Education
Allama Iqbal Open University
BEd Solved Assignment Course Code 8605| AIOU | 1.5 Year | 2.5 Year | 4 Year
Part 2
Answer:
Again,
there are several types of educational records maintained in the form of
registers in a school. Some of these include:
(a) Attendance Registers:
As
for as possible, only one attendance register should be kept by a teacher.
Usually, students’ attendance register is maintained by their
class-teacher and it maintains a record of students’ names with their attendance on every working day.
Great
care should be taken to see that attendance is regularly and properly marked.
Attendance should be, ideally, marked twice a day, one
in the morning or beginning of the school day and the other at the end of the school day.
No
blank spaces should be left in the register and no dots in pencil should be
marked in it. It should be filled in with ink only. However, one can
use some letters to make the process of marking the attendance faster such as ‘P’ for being present, ‘A’ for absence, ‘S’ for
sickness and ‘L’ for leave.
Usually,
names of boys and girls are entered separately though it does not serve any
specific purpose. For the sake of convenience, students’ names should be
entered in the register in an alphabetical
order. Holidays need to be shown in the attendance register along with the
nature of the holiday, e.g. Sunday;
Diwali, Christmas etc.
If a student wishes
to remain absent, application for leave must be signed by his\her parent or guardian. The application must clearly specify
the reason for absence and vague reasons such as ‘urgent domestic work’ should not be accepted.
In case of absence
for a longer duration on account of sickness, a doctor’s medical certificate should accompany the application for leave.
If a student remains absent for a longer duration i.e. about a week or longer without intimation, the
principal should be informed immediately.
At
the last day of the month, the total number of working days along with the
number of days each student has remained present in school need to be entered in the register in a
separate column.
(b) Teachers’ Attendance Register:
This
is generally kept in the principal or supervisor’s office. It should show the
time of arrival and departure of a teacher. It should be
regularly signed by a teacher twice a day, once when he/she arrives at the school and once at the end of the school
day.
Holidays
and their nature should be entered in this register. It should also indicate
the number and nature of leave taken by teachers such as casual leave, sick
leave, leave without pay, duty leave, etc.
All applications of leave must be filed in the school office.
In
case of medical leave, a doctor’s certificate must accompany the leave
application. Leave application needs to be sanctioned by the
principal.
At
the end of each month, the number of days’ casual or sick leave taken during
the month should be entered in the register. Names of the teachers are usually
entered in this register in order of seniority
along with their dates of appointment confirmation.
In addition to these two, there are some other records
to be maintained by a school. These include:
(c) Records of Time-tables:
(d) Examination Result’s Records:
(e) Teachers’ Log-book:
It
is a record showing details about the daily teaching- learning activities of a
teacher. It contains details about the date, class, chapter,
objectives of the lesson, teaching points, teacher’s activities, students’ activities, audio-visual aids used,
home-work given to students, students asked question at the time of recapitulation and evaluation of the lessons questions the tests
conducted.
It
also contains space for supervisor’s and principal’s remarks, if any, while
supervising teacher’s lessons in the classroom. This log-book may be in the
form of a printed book or loose sheets papers to
be kept neatly in a file. Nowadays, instead of a book or sheets of paper, some
schools use computers for recording such details.
A Log-book helps in
advance planning of weekly teaching-learning activities, in ensuring that teaching of lesson is as per these plans and in
maintaining a record for future reference. It is aimed at making daily work of a teacher more systematic
and organized.
(f) Conduct Register:
In
which the general conduct of all students is recorded. However, if regular
progress reports are maintained, such a register may not be kept.
(g) Punishment
Register:
In
which a record is kept of punishments give by the principal or teachers.
However, this register is meant only for serious infractions of rules or
misconduct or breaches of discipline.
This
register should include name and class of the student, date of misconduct,
nature of the breach
of discipline, nature of punishment and signature of the principal. All cases entered in this register
must be reported to the parents concerned and the date of reporting to parents must be entered in
the register.
of discipline, nature of punishment and signature of the principal. All cases entered in this register
must be reported to the parents concerned and the date of reporting to parents must be entered in
the register.
The
principal can also enter in this register, at a later date, his/her remarks
concerning the effect of the punishment-positive, negative or
indifferent on the student.
(h) Cumulative
Records:
The
importance of adequate student records cannot be over emphasized as they give
assistance to a teacher in
improving his/her instructional
programme by understanding
the make-up of individual
student in his or her class better.
Individual
development trends and academic achievement patterns become clearly discernible
through and cumulative record card. Proper
placement and objective scheduling of student is possible through the use of
cumulative record cards. The more a teacher knows about his/her student, the greater is his\her interest in their
Welfare.
A
central cumulative file should be organized by the clerical staff so the
teachers are spared from this continuous responsibility of receiving
and issuing records to other interested personnel. Cumulative records should be kept up-to-date and
absolutely confidential.
A good cumulative record card should contain the
following information about each student:
(1) Name in
full, date and place of birth, name of the previous school attended and its
location.
(2) Photograph of the student, general registration number of the student.
(3) Academic
achievement in terms of marks and/or grades obtained from KG class onwards.
(4) Scholastic aptitude test scores, scholastic ability test
scores.
(5) Results
of personality and interest inventories and aptitude tests.
(6) Home address.
(7) Information about home background, number of family
members, Ziblings, step-parent (if any), languages spoke l,
occupation of parents or guardian and his\her office address, family and
home
relationships.
(8) Attendance
data, health record, maturation characteristics, accomplishments and honours, interests
and actives, educational and occupational aspirations and other comments.
Course Code 8605| Different Kinds of Registers at school and their Roles | Educational Leadership and Management | solved assignment
Course Code 8605| Different Kinds of Registers at school and their Roles | Educational Leadership and Management | solved assignment
Related Topics
Educational Leadership and Management
Part 1
Part 2
