Educational Leadership and Management (8605)
Q.4 differentiate the process of
plan formation and project planning. And give suggestion for improving the
planning process.
ANS
What exactly is a project vs process, and how
are these two things different? Which one is better? And what do project and
process management involve?
There are advocates of both projects and
processes as keys to business performance, and there’s been considerable
emphasis on project management and process management in recent years.
To arrive at the answers, it’s important to
understand the definition projects and processes and the unique purposes that
they serve within your business.
Project vs Process:
Defined
One way to look at is is that projects are
things that you’ve never done before, whereas processes are things that we do
repeatedly.
A project is about creating something new or
implementing a change, whereas a process is intended to create value by
repeatedly performing a task.
In a project, objectives and plans can be
changed by the stakeholders that give a project its mandate and resources,
along with agreement from the project team.
Processes are established procedures for
ongoing work, and they can only be changed with planning and investment. In
fact, with any process that has a significant impact on a business, a project
is ideally required in order to change that process.
A project is temporary in that it has
a defined beginning and end in time, and therefore defined scope and resources.
And, a project is unique in that it is not a routine operation, but a
specific set of operations designed to accomplish a singular goal.
As a bottom line, projects are intended to
create change. In contrast, processes are designed to resist change because
they establish a repeatable workflow that should always be followed.
Project vs Process
So, if you’re trying to better understand your
internal operations, evaluate opportunities for improvement, or implement
changes in any aspect of your business, it’s important to ask yourself what
you’re dealing with in any given case: Is this a project or is it a process?
If you’re examining a part of your business
that is an established, regular procedure, then it is likely a process. If
there is a very specific starting point and specific end point, then it is
likely a process. For example, your sales lead management may involve a process
of receiving leads, reviewing, analyzing, and assigning them, and then
performing the steps required for follow-up and communication with the
prospective customer in order to qualify the lead. From there, your qualified
leads may enter your actual sales process, with its own set of steps and actions
that your sales team must perform in order to close the sale.
When you’re simply managing and monitoring a
process, then you’re engaging in process management. You may be defining the
process, controlling it, managing it, measuring results, and reporting on
outcomes. But you’re managing the process to ensure that it meets customer
requirements profitably and not instituting changes to the process.
In contrast, if you’re looking to change a
process in order to optimize and improve it, then this initiative generally
constitutes a project.
In the case of improving a sales lead management
process,
it may involve evaluating the current process, assessing opportunities for
improvement, implementing best practices, installing a new CRM system, and conducting evaluation,
training, and follow-up with your sales team.
Creating these changes will require a project
with sponsorship, resources, a clear plan, and a systematic approach to
implementation and management. This approach involves project management,
which is the application of knowledge and resources to develop a project scope
and plan that will carry out the required actions and meet or exceed
stakeholder requirements.
The Process of
Project Management
Project management is a well-established
methodology for managing and executing changes within an organization.
Interestingly, project management itself is a defined, repeatable process. It
is a clear methodology and process for managing and executing changes within an
organization.
Ultimately, all work involves a process, and
project management is no different. Proper project management proceeds
according to well-defined principles and procedures for managing organizational
changes and new initiatives to a successful conclusion. It is simply a very
specific and carefully designed process that is designed to be repeated and
executed whenever your business is making a major change and doing something
new for the first time.
The process of implementing those changes is
called project management, and each change should be managed as a project.
Project vs Process:
Both Are Equally Important
There is no difference in importance between a
project and a process. Each plays an important role in achieving important
objectives within a business, and you should make sure to use both of them as
appropriate.
Processes are the ongoing and repeated
procedures that help achieve your business goals, while projects are the ways
to alter processes, launch new products, or otherwise make changes in your
organization that advance your objectives in new ways.
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