QUESTION
What are the responsibilities of school heads and academic heads?
Course: School Administration and Supervision
Course code 8616
Level: B.Ed Solved Assignment
ANSWER
School Heads’ Responsibilities
Heads of School are appointed by and are formally accountable to higher management. The head will exercise
his/her authority in consultation with the school executive, in consideration
of a consensus of the school committee, and with due delegation of responsibilities as appropriate.
The effective discharge of the
Head's responsibilities and accountability necessitates that he/she retains the
confidence of the School Executive through leadership that is exercised in a
fair, open, and responsive manner. The head of the school is responsible for the
effective general management of the school, for ensuring the provision of
academic leadership and strategic vision, and for the quality of the student
experience. The head of the school will be the budget holder, following devolved
authority, and will be financially accountable to the Faculty Dean (in the
first instance) for the School.
The responsibilities of the Head
of School include:
1)
Strategic and Budgetary Planning
1. Developing
a strategic plan for the school, in consultation with the school Executive, including the preparation
of a staffing and resource plan.
2. Engaging
the staff of the school and the University's senior officers in devising and
agreeing the school’s plan.
3. Reviewing
the performance of the school in terms of its objectives as stated in its
strategic plan and in its staffing and resource plan.
4. Having
responsibility for all financial matters, including financial planning and
sustainability, resource allocation, the identification of new sources of
income, the monitoring of expenditure to ensure that it is within appropriate
levels, ensuring the linking of resource allocation to strategic and
operational planning; compliance with college-approved financial policies;
ensuring all staff are aware of the existence and extent of the financial
regulations.
5
Managing and monitoring of implementation of the
resource allocation process within the school.
2)
Staffing
1. Dealing
with staff recruitment matters that fall within the remit of the School.
2. Membership
of the Selection Committees for all appointments in the school. (The Head of
Discipline may replace the Head of School as appropriate.)
3. Creating
a supportive working environment for all staff in the School and fostering
their career development.
4. Ensuring
that staff review and development are completed promptly (including
PMDS).
5. Completing
probation reviews with all newly appointed academic staff in line with the
Probation Guidelines, in consultation with the relevant Heads of Discipline
where appropriate.
6. Allocating
duties to staff within the School and the management of staff by policies and procedures.
7. Approving
outside earnings activities of staff members by regulations.
8. Handling
grievance procedures for staff except where a grievance is against the Head of
School, in which case the district officer is responsible.
9. Managing
relevant disciplinary procedures for both staff and students
3)
Teaching, Learning, and Research.
This includes the following key
points:
1. Having
overall responsibility for the management of the School's program of teaching
and research and the implementation of the academic policy.
2. Ensuring
the effective delivery of high-quality teaching and the maintenance of academic
standards.
3. Promoting
a culture of learning that is directed to student needs, and of teaching that
is informed by the research interests of the School's staff.
4. Dealing
with professional matters where relevant to the activities of disciplines and
in particular, the educational requirements of professional accreditation
bodies.
5. Fostering
the development of academic policy and initiatives within the context of the
long-term strategies of the School.
6. Developing
and maintaining a vibrant research culture of international standard, including
the promotion of research initiatives and networks.
7. Fostering
interdisciplinary both within the School and between Schools.
8. Promoting
excellence and improvement in all matters of teaching, learning, research and
administration.
9. Ensuring
the regular review, evaluation, and development of programs offered by the
School.
10. Promoting
collaboration within the School, with other schools, and with other
institutions.
11. Liaising
appropriately with the management on cross-school and staff-wide issues.
12. Nominating
External Examiners for examinations of different levels.
4)
General
1. Representing
the School both internally and externally, including representation on College
committees.
2. Managing
and encouraging an information flow to staff and students within the School
regarding School and University developments.
3. Ensuring
the effective operation of the School by approved governance
procedures.
4. The
general management, subject to policy, of the School's physical facilities and
equipment, including the allocation of rooms and other space.
5. Having
overall responsibility for ensuring that the School's arrangements comply with
legal requirements and related policies such as health and safety, data
protection and data retention policy, and freedom of information.
6. Implementing
decisions of the department and the supply of information by
department directions.
7. Prepare
an annual report in agreement with the School’s Executive Committee and for
consideration by the School Committee.
8. Delegating
to an Acting-Head during any period of absence of more than three working days.
9. Other
duties as may be assigned by the department.
5)
Absence of Head of School /Acting Headship
Where a Head of School will be
absent from school for more than three consecutive days (but less than 21
days), the Head must appoint with the agreement of the individual concerned, an
Acting Head of School.
Academic Head’s Responsibilities
The prime role of the Head of an
institution is to provide strong academic leadership. The Head is required to
lead, manage, and develop the institution to ensure it achieves the highest
possible standards of excellence in all its activities. They will be supported
by the staff, and by colleagues.
All Heads of institutions are
required to exercise leadership, demonstrate vision, and empower others to deliver the agreed departmental strategy. It is recognized that the
methods by which Heads carry out their duties and the extent of delegation will depend on such factors as the size and nature of the institution.
Specifically the role will
include:
1)
Leadership and Management
I.
be responsible and accountable for setting and
advancing the academic strategy of the Department.
II. Be an active member of the institute and
contribute to the overall leadership and management of the staff: it is
expected that Heads will carry functional responsibility for specific targets
of the department
III. Develop and sustain appropriate structures for
management, consultation, decision-making, and communication with staff and
students
IV.
promote and represent the institution both
internally and externally
2)
Responsibility for Teaching and Students
I.
ensure the best possible student experience
through:
II. The fulfillment of the institutional
responsibilities concerning students in respect of their admission,
instruction, progress, and examination;
III. adherence to the regulations and procedures of the department IV. refresh and develop new programs to attract new students and markets
3)
Knowledge Transfer
I.
create and exploit new opportunities for
knowledge transfer activity to secure additional income streams and
new areas of teaching and/or research
II.
contribute to institution-wide initiatives to improve understanding and communication in this area
4)
People Management
- Ensure that departmental HR policies and procedures are implemented
- ensure that staff performance is managed appropriately and in a way that is consistent with the expectations of the department and that fair workload allocation processes are in place
- Ensure all staff have access to the necessary support to enable them to contribute fully and develop their skills and experience
- Engender a culture of excellence, cooperation, and respect both within and beyond the department
- make effective use of all staffing resources and seek opportunities for collaboration and joint working with others to ensure students are included as appropriate in the various decision-making within the school
- ensure a safe and healthy environment for both staff and students and full compliance with health and safety requirements
5)
Financial Management
I.
take responsibility for devolved budgets and
comply with financial regulations
II.
manage income and expenditure to
promote financial sustainability
III. Ensure adherence to all Departmental members,
with Financial Regulations and
IV.
other financial operating procedures and
regulations
V.
ensure that equipment/facilities under the
institution's control are properly maintained and serviced as required.
6)
Quality Assurance
I. Ensure all activities are carried out to the
highest possible standards and put in place the necessary evaluation and
monitoring procedures to ensure both compliance and improvement: such
procedures will include teaching and
management of all resources
II.
comply with auditing, quality assurance, and risk
management procedures both internal and external
7)
Development of Academic/Research Standing
I.
continue to develop one´s position as a leading
academic researcher; including publication, securing of external funding, and
the pursuit of other relevant indicators of standing in the field
II.
give due consideration to ways of retaining
connections with teaching
III. Give due consideration to the status of the Head as
a role model for other members of staff in the pursuit of academic excellence
8)
Person Specification for Head of Department
The candidate will:
- have a very strong academic record and understanding
- normally be at the professorial level - although skills and aptitude will be more important
- have a very good understanding of the academic disciplines within the department.
- He/she must possess the following skills (human capital)
- have the ability to engage constructively with people
- have excellent communication skills
- have very good ambassadorial and diplomatic skills
- have the ability to manage a number of competing demands
- have excellent delegation skills
- be flexible and adapt to changing circumstances
- be able to develop their skills and seek advice from a variety of sources
- be willing and able to exercise judgment and take risks
School Heads’ Responsibilities
Heads of School are appointed by,
and are formally accountable to higher management. The head will exercise
his/her authority in consultation with the school executive, in consideration
of a consensus of the school committee, and
with due delegation of responsibilities as appropriate.
The effective discharge of the
Head's responsibilities and accountability necessitates that he/she retains the
confidence of the School Executive through leadership that is exercised in a
fair, open and responsive manner. The head of school is responsible for the
effective general management of the school, for ensuring the provision of
academic leadership and strategic vision, and for the quality of the student
experience. The head of school will be the budget holder, following devolved
authority, and will be financially accountable to the Faculty Dean (in the
first instance) for the School.
The responsibilities of the Head
of School include:
1)
Strategic and Budgetary Planning
1. Developing
a strategic plan for the school, in consultation with the school Executive, including the preparation
of a staffing and resource plan.
2. Engaging
the staff of the school and the University's senior officers in devising and
agreeing the school’s plan.
3. Reviewing
the performance of the school in terms of its objectives as stated in its
strategic plan and in its staffing and resource plan.
4. Having
responsibility for all financial matters, including financial planning and
sustainability, resource allocation, the identification of new sources of
income, the monitoring of expenditure to ensure that it is within appropriate
levels, ensuring the linking of resource allocation to strategic and
operational planning; compliance with college approved financial policies;
ensuring all staff are aware of the existence and extent of the financial
regulations.
5
Managing and monitoring of implementation of the
resource allocation process within the school.
2)
Staffing
1. Dealing
with staff recruitment matters that fall within the remit of the School.
2. Membership
of the Selection Committees for all appointments in the school. (The Head of
Discipline may replace the Head of School as appropriate.)
3. Creating
a supportive working environment for all staff in the School and fostering
their career development.
4. Ensuring
that staff review and development is completed in a timely manner (including
PMDS).
5. Completing
probation reviews with all newly appointed academic staff in line with the
Probation Guidelines, in consultation with the relevant Heads of Discipline
where appropriate.
6. Allocating
duties to staff within the School and the management of staff in accordance
with policies and procedures.
7. Approving
outside earnings activities of staff members in accordance with regulations.
8. Handling
grievance procedures for staff except where a grievance is against the Head of
School, in which case the district officer is responsible.
9. Managing
relevant disciplinary procedures for both staff and students
3)
Teaching, Learning and Research.
This includes the following key
points:
1. Having
overall responsibility for the management of the School's program of teaching
and research and the implementation of the academic policy.
2. Ensuring
the effective delivery of high quality teaching and the maintenance of academic
standards.
3. Promoting
a culture of learning that is directed to student needs, and of teaching that
is informed by the research interests of the School's staff.
4. Dealing
with professional matters where relevant to the activities of disciplines and
in particular, the educational requirements of professional accreditation
bodies.
5. Fostering
the development of academic policy and initiatives within the context of the
long-term strategies of the School.
6. Developing
and maintaining a vibrant research culture of international standard, including
the promotion of research initiatives and networks.
7. Fostering
interdisciplinary both within the School and between Schools.
8. Promoting
excellence and improvement in all matters of teaching, learning, research, and
administration.
9. Ensuring
the regular review, evaluation and development of programs offered by the
School.
10. Promoting
collaboration within the School, with other schools, and with other
institutions.
11. Liaising
appropriately with the management on cross-school and staff-wide issues.
12. Nominating
External Examiners for examinations of different levels.
4)
General
1. Representing
the School both internally and externally, including representation on College
committees.
2. Managing
and encouraging an information flow to staff and students within the School
regarding School and University developments.
3. Ensuring
the effective operation of the School by approved governance
procedures.
4. The
general management, subject to policy, of the School's physical facilities and
equipment, including the allocation of rooms and other space.
5. Having
overall responsibility for ensuring that the School's arrangements comply with
legal requirements and related policies such as health and safety, data
protection and data retention policy, and freedom of information.
6. Implementing
decisions of department and the supply of information in accordance with
department directions.
7. Prepare
an annual report in agreement with the School’s Executive Committee and for
consideration by the School Committee.
8. Delegating
to an Acting-Head during any period of absence of more than three working days.
9. Other
duties as may be assigned by the department.
5)
Absence of Head of School /Acting Headship
Where a Head of School will be
absent from school for more than three consecutive days (but less than 21
days), the Head must appoint with the agreement of the individual concerned, a
Acting Head of School.
Academic Head’s Responsibilities
The prime role of the Head of an
institution is to provide strong academic leadership. The Head is required to
lead, manage and develop the institution to ensure it achieves the highest
possible standards of excellence in all its activities. They will be supported
by the staff, and by colleagues.
All Heads of institutions are
required to exercise leadership, demonstrate vision, and empower others in
order to deliver the agreed departmental strategy. It is recognized that the
methods by which Heads carry out their duties and the extent of delegation,
will depend on such factors as the size and nature of the institution.
Specifically the role will
include:
1)
Leadership and Management
I.
be responsible and accountable for setting and
advancing the academic strategy of the Department.
II.
be an active member of the institute and
contribute to the overall leadership and management of the staff: it is
expected that Heads will carry functional responsibility for specific targets
of the department
III.
develop and sustain appropriate structures for
management, consultation, decision-making and communication with staff and
students
IV.
promote and represent the institution both
internally and externally
2)
Responsibility for Teaching and Students
I.
ensure the best possible student experience
through:
II.
the fulfillment of the institutional
responsibilities concerning students in respect of their admission,
instruction, progress and examination;
III.
adherence to the regulations and procedures of
department
IV.
refresh and develop new programs in order to
attract new students and markets
3)
Knowledge Transfer
I.
create and exploit new opportunities for
knowledge transfer activity in order to secure additional income streams and
new areas of teaching and/or research
II.
contribute to institution-wide initiatives in
order to improve understanding and communication of this area
4)
People Management
I.
ensure that departmental HR policies and
procedures are implemented
II.
ensure that staff performance is managed
appropriately and in a way that is consistent with the expectations of the
department, and that fair workload
allocation processes are in place
III.
ensure all staff have access to the necessary
support to enable them to contribute fully and develop their skills and
experience
IV.
engender a culture of excellence, co-operation
and respect both within and beyond the department
V.
make effective use of all staffing resources and
seek opportunities for collaboration and joint working with others
VI.
ensure students are included as appropriate in
the various decision making within the school
VII.
ensure a safe and healthy environment for both
staff and students, and full compliance with health and safety requirements
5)
Financial Management
I.
take responsibility for devolved budgets and
comply with financial regulations
II.
manage income and expenditure in order to
promote financial sustainability
III.
ensure adherence to all Departmental members,
with Financial Regulations and
IV.
other financial operating procedures and
regulations
V.
ensure that equipment/facilities under the
institution control are properly maintained and serviced as required.
6)
Quality Assurance
I.
ensure all activities are carried out to the
highest possible standards and put in place the necessary evaluation and
monitoring procedures to ensure both compliance and improvement: such
procedures will include teaching and
management of all resources
II.
comply with auditing, quality assurance and risk
management procedures both internal and external
7)
Development of Academic/Research Standing
I.
continue to develop one´s position as a leading
academic researcher; including publication, securing of external funding and
the pursuit of other relevant indicators of standing in the field
II.
give due consideration to ways of retaining
connections with teaching
III.
give due consideration to the status of Head as
a role model for other members of staff in the pursuit of academic excellence
8)
Person Specification for Head of Department
The candidate will:
I.
have a very strong academic record and
understanding
II.
normally be at professorial level - although
skills and aptitude will be more important
III.
have a very good understanding of the academic
disciplines within the department.
IV.
He/she must possess following skills (human
capital)
V.
have the ability to engage constructively with
people
VI.
have excellent communication skills
VII.
have very good ambassadorial and diplomatic skills
VIII.
have the ability to manage a number of competing
demands
IX.
have excellent delegation skills
X.
be flexible and adapt to changing circumstances
XI.
be able to develop their skills and seek advice
from a variety of sources
XII.
be willing and able to exercise judgment and
take risks
School Heads’ Responsibilities
Heads of School are appointed by,
and are formally accountable to higher management. The head will exercise
his/her authority in consultation with the school executive, in consideration
of a consensus of the school committee, and
with due delegation of responsibilities as appropriate.
The effective discharge of the
Head's responsibilities and accountability necessitates that he/she retains the
confidence of the School Executive through leadership that is exercised in a
fair, open and responsive manner. The head of school is responsible for the
effective general management of the school, for ensuring the provision of
academic leadership and strategic vision, and for the quality of the student
experience. The head of school will be the budget holder, following devolved
authority, and will be financially accountable to the Faculty Dean (in the
first instance) for the School.
The responsibilities of the Head
of School include:
1)
Strategic and Budgetary Planning
1. Developing
a strategic plan for the school, in consultation with the school Executive, including the preparation
of a staffing and resource plan.
2. Engaging
the staff of the school and the University's senior officers in devising and
agreeing the school’s plan.
3. Reviewing
the performance of the school in terms of its objectives as stated in its
strategic plan and in its staffing and resource plan.
4. Having
responsibility for all financial matters, including financial planning and
sustainability, resource allocation, the identification of new sources of
income, the monitoring of expenditure to ensure that it is within appropriate
levels, ensuring the linking of resource allocation to strategic and
operational planning; compliance with college approved financial policies;
ensuring all staff are aware of the existence and extent of the financial
regulations.
5
Managing and monitoring of implementation of the
resource allocation process within the school.
2)
Staffing
1. Dealing
with staff recruitment matters that fall within the remit of the School.
2. Membership
of the Selection Committees for all appointments in the school. (The Head of
Discipline may replace the Head of School as appropriate.)
3. Creating
a supportive working environment for all staff in the School and fostering
their career development.
4. Ensuring
that staff review and development is completed in a timely manner (including
PMDS).
5. Completing
probation reviews with all newly appointed academic staff in line with the
Probation Guidelines, in consultation with the relevant Heads of Discipline
where appropriate.
6. Allocating
duties to staff within the School and the management of staff in accordance
with policies and procedures.
7. Approving
outside earnings activities of staff members in accordance with regulations.
8. Handling
grievance procedures for staff except where a grievance is against the Head of
School, in which case the district officer is responsible.
9. Managing
relevant disciplinary procedures for both staff and students
3)
Teaching, Learning and Research.
This includes the following key
points:
1. Having
overall responsibility for the management of the School's program of teaching
and research and the implementation of the academic policy.
2. Ensuring
the effective delivery of high quality teaching and the maintenance of academic
standards.
3. Promoting
a culture of learning that is directed to student needs, and of teaching that
is informed by the research interests of the School's staff.
4. Dealing
with professional matters where relevant to the activities of disciplines and
in particular, the educational requirements of professional accreditation
bodies.
5. Fostering
the development of academic policy and initiatives within the context of the
long-term strategies of the School.
6. Developing
and maintaining a vibrant research culture of international standard, including
the promotion of research initiatives and networks.
7. Fostering
interdisciplinary both within the School and between Schools.
8. Promoting
excellence and improvement in all matters of teaching, learning, research and
administration.
9. Ensuring
the regular review, evaluation and development of programs offered by the
School.
10. Promoting
collaboration within the School, with other schools, and with other
institutions.
11. Liaising
appropriately with the management on cross-school and staff-wide issues.
12. Nominating
External Examiners for examinations of different levels.
4)
General
1. Representing
the School both internally and externally, including representation on College
committees.
2. Managing
and encouraging an information flow to staff and students within the School
regarding School and University developments.
3. Ensuring
the effective operation of the School in accordance with approved governance
procedures.
4. The
general management, subject to policy, of the School's physical facilities and
equipment, including the allocation of rooms and other space.
5. Having
overall responsibility for ensuring that the School's arrangements comply with
legal requirements and related policies such as health and safety, data
protection and data retention policy, freedom of information.
6. Implementing
decisions of department and the supply of information in accordance with
department directions.
7. Prepare
an annual report in agreement with the School’s Executive Committee and for
consideration by the School Committee.
8. Delegating
to an Acting-Head during any period of absence of more than three working days.
9. Other
duties as may be assigned by the department.
5)
Absence of Head of School /Acting Headship
Where a Head of School will be
absent from school for more than three consecutive days (but less than 21
days), the Head must appoint with the agreement of the individual concerned, a
Acting Head of School.
Academic Head’s Responsibilities
The prime role of the Head of an
institution is to provide strong academic leadership. The Head is required to
lead, manage and develop the institution to ensure it achieves the highest
possible standards of excellence in all its activities. They will be supported
by the staff, and by colleagues.
All Heads of institutions are
required to exercise leadership, demonstrate vision, and empower others in
order to deliver the agreed departmental strategy. It is recognized that the
methods by which Heads carry out their duties and the extent of delegation,
will depend on such factors as the size and nature of the institution.
Specifically the role will
include:
1)
Leadership and Management
I.
be responsible and accountable for setting and
advancing the academic strategy of the Department.
II.
be an active member of the institute and
contribute to the overall leadership and management of the staff: it is
expected that Heads will carry functional responsibility for specific targets
of the department
III.
develop and sustain appropriate structures for
management, consultation, decision-making and communication with staff and
students
IV.
promote and represent the institution both
internally and externally
2)
Responsibility for Teaching and Students
I.
ensure the best possible student experience
through:
II.
the fulfillment of the institutional
responsibilities concerning students in respect of their admission,
instruction, progress and examination;
III.
adherence to the regulations and procedures of
department
IV.
refresh and develop new programs in order to
attract new students and markets
3)
Knowledge Transfer
I.
create and exploit new opportunities for
knowledge transfer activity in order to secure additional income streams and
new areas of teaching and/or research
II.
contribute to institution-wide initiatives in
order to improve understanding and communication of this area
4)
People Management
I.
ensure that departmental HR policies and
procedures are implemented
II.
ensure that staff performance is managed
appropriately and in a way that is consistent with the expectations of the
department, and that fair workload
allocation processes are in place
III.
ensure all staff have access to the necessary
support to enable them to contribute fully and develop their skills and
experience
IV.
engender a culture of excellence, co-operation
and respect both within and beyond the department
V.
make effective use of all staffing resources and
seek opportunities for collaboration and joint working with others
VI.
ensure students are included as appropriate in
the various decision making within the school
VII.
ensure a safe and healthy environment for both
staff and students, and full compliance with health and safety requirements
5)
Financial Management
I.
take responsibility for devolved budgets and
comply with financial regulations
II.
manage income and expenditure in order to
promote financial sustainability
III.
ensure adherence to all Departmental members,
with Financial Regulations and
IV.
other financial operating procedures and
regulations
V.
ensure that equipment/facilities under the
institution control are properly maintained and serviced as required.
6)
Quality Assurance
I.
ensure all activities are carried out to the
highest possible standards and put in place the necessary evaluation and
monitoring procedures to ensure both compliance and improvement: such
procedures will include teaching and
management of all resources
II.
comply with auditing, quality assurance and risk
management procedures both internal and external
7)
Development of Academic/Research Standing
I.
continue to develop one´s position as a leading
academic researcher; including publication, securing of external funding and
the pursuit of other relevant indicators of standing in the field
II.
give due consideration to ways of retaining
connections with teaching
III.
give due consideration to the status of Head as
a role model for other members of staff in the pursuit of academic excellence
8)
Person Specification for Head of Department
The candidate will:
I.
have a very strong academic record and
understanding
II.
normally be at professorial level - although
skills and aptitude will be more important
III.
have a very good understanding of the academic
disciplines within the department.
IV.
He/she must possess following skills (human
capital)
V.
have the ability to engage constructively with
people
VI.
have excellent communication skills
VII.
have very good ambassadorial and diplomatic skills
VIII.
have the ability to manage a number of competing
demands
IX.
have excellent delegation skills
X.
be flexible and adapt to changing circumstances
XI.
be able to develop their skills and seek advice
from a variety of sources
XII. Be willing and able to exercise judgment and
take risks
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