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Tuesday, June 13, 2023

School Heads’ Responsibilities | Academic Head’s Responsibilities | School Administration and Supervision | Course code 8616 | B.Ed Solved Assignment |

QUESTION 

What are the responsibilities of school heads and academic heads?

CourseSchool Administration and Supervision

Course code 8616

Level: B.Ed Solved Assignment 

ANSWER   

School Heads’ Responsibilities

Heads of School are appointed by and are formally accountable to higher management. The head will exercise his/her authority in consultation with the school executive, in consideration of a consensus of the school committee, and with due delegation of responsibilities as appropriate.

The effective discharge of the Head's responsibilities and accountability necessitates that he/she retains the confidence of the School Executive through leadership that is exercised in a fair, open, and responsive manner. The head of the school is responsible for the effective general management of the school, for ensuring the provision of academic leadership and strategic vision, and for the quality of the student experience. The head of the school will be the budget holder, following devolved authority, and will be financially accountable to the Faculty Dean (in the first instance) for the School.

The responsibilities of the Head of School include:

1)   Strategic and Budgetary Planning

1.       Developing a strategic plan for the school, in consultation with the school Executive, including the preparation of a staffing and resource plan.

2.       Engaging the staff of the school and the University's senior officers in devising and agreeing the school’s plan.

3.       Reviewing the performance of the school in terms of its objectives as stated in its strategic plan and in its staffing and resource plan.

4.       Having responsibility for all financial matters, including financial planning and sustainability, resource allocation, the identification of new sources of income, the monitoring of expenditure to ensure that it is within appropriate levels, ensuring the linking of resource allocation to strategic and operational planning; compliance with college-approved financial policies; ensuring all staff are aware of the existence and extent of the financial regulations.

5         Managing and monitoring of implementation of the resource allocation process within the school.

 

2)   Staffing

1.       Dealing with staff recruitment matters that fall within the remit of the School.

2.       Membership of the Selection Committees for all appointments in the school. (The Head of Discipline may replace the Head of School as appropriate.)

3.       Creating a supportive working environment for all staff in the School and fostering their career development.

4.       Ensuring that staff review and development are completed promptly (including PMDS).

5.       Completing probation reviews with all newly appointed academic staff in line with the Probation Guidelines, in consultation with the relevant Heads of Discipline where appropriate.

6.       Allocating duties to staff within the School and the management of staff by policies and procedures.

7.       Approving outside earnings activities of staff members by regulations.

8.       Handling grievance procedures for staff except where a grievance is against the Head of School, in which case the district officer is responsible.

9.       Managing relevant disciplinary procedures for both staff and students

 

3)   Teaching, Learning, and Research.

This includes the following key points:

1.       Having overall responsibility for the management of the School's program of teaching and research and the implementation of the academic policy.

2.       Ensuring the effective delivery of high-quality teaching and the maintenance of academic standards.

3.       Promoting a culture of learning that is directed to student needs, and of teaching that is informed by the research interests of the School's staff.

4.       Dealing with professional matters where relevant to the activities of disciplines and in particular, the educational requirements of professional accreditation bodies.

5.       Fostering the development of academic policy and initiatives within the context of the long-term strategies of the School.

6.       Developing and maintaining a vibrant research culture of international standard, including the promotion of research initiatives and networks.

7.       Fostering interdisciplinary both within the School and between Schools.

8.       Promoting excellence and improvement in all matters of teaching, learning, research and administration.

9.       Ensuring the regular review, evaluation, and development of programs offered by the School.

10.   Promoting collaboration within the School, with other schools, and with other institutions.

11.   Liaising appropriately with the management on cross-school and staff-wide issues.

12.   Nominating External Examiners for examinations of different levels.

 

4)   General

1.       Representing the School both internally and externally, including representation on College committees.

2.       Managing and encouraging an information flow to staff and students within the School regarding School and University developments.

3.       Ensuring the effective operation of the School by approved governance procedures.

4.       The general management, subject to policy, of the School's physical facilities and equipment, including the allocation of rooms and other space.

5.       Having overall responsibility for ensuring that the School's arrangements comply with legal requirements and related policies such as health and safety, data protection and data retention policy, and freedom of information.

6.       Implementing decisions of the department and the supply of information by department directions.

7.       Prepare an annual report in agreement with the School’s Executive Committee and for consideration by the School Committee.

8.       Delegating to an Acting-Head during any period of absence of more than three working days.

9.       Other duties as may be assigned by the department.

 

5)   Absence of Head of School /Acting Headship

Where a Head of School will be absent from school for more than three consecutive days (but less than 21 days), the Head must appoint with the agreement of the individual concerned, an Acting Head of School.

 

Academic Head’s Responsibilities

The prime role of the Head of an institution is to provide strong academic leadership. The Head is required to lead, manage, and develop the institution to ensure it achieves the highest possible standards of excellence in all its activities. They will be supported by the staff, and by colleagues.

All Heads of institutions are required to exercise leadership, demonstrate vision, and empower others to deliver the agreed departmental strategy. It is recognized that the methods by which Heads carry out their duties and the extent of delegation will depend on such factors as the size and nature of the institution.

Specifically the role will include:

1)  Leadership and Management

 

        I.            be responsible and accountable for setting and advancing the academic strategy of the Department. 

      II. Be an active member of the institute and contribute to the overall leadership and management of the staff: it is expected that Heads will carry functional responsibility for specific targets of the department

    III. Develop and sustain appropriate structures for management, consultation, decision-making, and communication with staff and students

    IV.            promote and represent the institution both internally and externally

 

2)   Responsibility for Teaching and Students

        I.            ensure the best possible student experience through:

      II. The fulfillment of the institutional responsibilities concerning students in respect of their admission, instruction, progress, and examination;

    III.            adherence to the regulations and procedures of the department    IV.            refresh and develop new programs to attract new students and markets

 

3)   Knowledge Transfer

        I.            create and exploit new opportunities for knowledge transfer activity to secure additional income streams and new areas of teaching and/or research

      II.            contribute to institution-wide initiatives to improve understanding and communication in this area

 

4)   People Management

  • Ensure that departmental HR policies and procedures are implemented
  •  ensure that staff performance is managed appropriately and in a way that is consistent with the expectations of the department and  that fair workload allocation processes are in place
  • Ensure  all staff have access to the necessary support to enable them to contribute fully and develop their skills and experience
  • Engender a culture of excellence, cooperation, and respect both within and beyond the department
  •  make effective use of all staffing resources and seek opportunities for collaboration and joint working with others to ensure students are included as appropriate in the various decision-making within the school
  •  ensure a safe and healthy environment for both staff and students and full compliance with health and safety requirements

 

5)   Financial Management

        I.            take responsibility for devolved budgets and comply with financial regulations

      II.            manage income and expenditure to promote financial sustainability

    III. Ensure adherence to all Departmental members, with Financial Regulations and

    IV.            other financial operating procedures and regulations

      V.            ensure that equipment/facilities under the institution's control are properly maintained and serviced as required.

 

6)   Quality Assurance

        I. Ensure all activities are carried out to the highest possible standards and put in place the necessary evaluation and monitoring procedures to ensure both compliance and improvement: such procedures will include  teaching and management of all resources

      II.            comply with auditing, quality assurance, and risk management procedures both internal and external

 

7)   Development of Academic/Research Standing

        I.            continue to develop one´s position as a leading academic researcher; including publication, securing of external funding, and the pursuit of other relevant indicators of standing in the field

      II.            give due consideration to ways of retaining connections with teaching

    III. Give due consideration to the status of the Head as a role model for other members of staff in the pursuit of academic excellence

 

8)   Person Specification for Head of Department

The candidate will:

  •           have a very strong academic record and understanding
  •          normally be at the professorial level - although skills and aptitude will be more important
  •          have a very good understanding of the academic disciplines within the department.
  •         He/she must possess the following skills (human capital)
  •           have the ability to engage constructively with people
  •           have excellent communication skills
  •           have very good ambassadorial and diplomatic skills
  •           have the ability to manage a number of competing demands
  •            have excellent delegation skills
  •             be flexible and adapt to changing circumstances
  •             be able to develop their skills and seek advice from a variety of sources
  •             be willing and able to exercise judgment and take risks

School Heads’ Responsibilities

Heads of School are appointed by, and are formally accountable to higher management. The head will exercise his/her authority in consultation with the school executive, in consideration of a consensus of the school committee, and  with due delegation of responsibilities as appropriate.

The effective discharge of the Head's responsibilities and accountability necessitates that he/she retains the confidence of the School Executive through leadership that is exercised in a fair, open and responsive manner. The head of school is responsible for the effective general management of the school, for ensuring the provision of academic leadership and strategic vision, and for the quality of the student experience. The head of school will be the budget holder, following devolved authority, and will be financially accountable to the Faculty Dean (in the first instance) for the School.

The responsibilities of the Head of School include:

1)   Strategic and Budgetary Planning

1.       Developing a strategic plan for the school, in consultation with the  school Executive, including the preparation of a staffing and resource plan.

2.       Engaging the staff of the school and the University's senior officers in devising and agreeing the school’s plan.

3.       Reviewing the performance of the school in terms of its objectives as stated in its strategic plan and in its staffing and resource plan.

4.       Having responsibility for all financial matters, including financial planning and sustainability, resource allocation, the identification of new sources of income, the monitoring of expenditure to ensure that it is within appropriate levels, ensuring the linking of resource allocation to strategic and operational planning; compliance with college approved financial policies; ensuring all staff are aware of the existence and extent of the financial regulations.

5         Managing and monitoring of implementation of the resource allocation process within the school.

 

2)   Staffing

1.       Dealing with staff recruitment matters that fall within the remit of the School.

2.       Membership of the Selection Committees for all appointments in the school. (The Head of Discipline may replace the Head of School as appropriate.)

3.       Creating a supportive working environment for all staff in the School and fostering their career development.

4.       Ensuring that staff review and development is completed in a timely manner (including PMDS).

5.       Completing probation reviews with all newly appointed academic staff in line with the Probation Guidelines, in consultation with the relevant Heads of Discipline where appropriate.

6.       Allocating duties to staff within the School and the management of staff in accordance with policies and procedures.

7.       Approving outside earnings activities of staff members in accordance with regulations.

8.       Handling grievance procedures for staff except where a grievance is against the Head of School, in which case the district officer is responsible.

9.       Managing relevant disciplinary procedures for both staff and students

 

3)   Teaching, Learning and Research.

This includes the following key points:

1.       Having overall responsibility for the management of the School's program of teaching and research and the implementation of the academic policy.

2.       Ensuring the effective delivery of high quality teaching and the maintenance of academic standards.

3.       Promoting a culture of learning that is directed to student needs, and of teaching that is informed by the research interests of the School's staff.

4.       Dealing with professional matters where relevant to the activities of disciplines and in particular, the educational requirements of professional accreditation bodies.

5.       Fostering the development of academic policy and initiatives within the context of the long-term strategies of the School.

6.       Developing and maintaining a vibrant research culture of international standard, including the promotion of research initiatives and networks.

7.       Fostering interdisciplinary both within the School and between Schools.

8.       Promoting excellence and improvement in all matters of teaching, learning, research, and administration.

9.       Ensuring the regular review, evaluation and development of programs offered by the School.

10.   Promoting collaboration within the School, with other schools, and with other institutions.

11.   Liaising appropriately with the management on cross-school and staff-wide issues.

12.   Nominating External Examiners for examinations of different levels.

 

4)   General

1.       Representing the School both internally and externally, including representation on College committees.

2.       Managing and encouraging an information flow to staff and students within the School regarding School and University developments.

3.       Ensuring the effective operation of the School by approved governance procedures.

4.       The general management, subject to policy, of the School's physical facilities and equipment, including the allocation of rooms and other space.

5.       Having overall responsibility for ensuring that the School's arrangements comply with legal requirements and related policies such as health and safety, data protection and data retention policy, and freedom of information.

6.       Implementing decisions of department and the supply of information in accordance with department directions.

7.       Prepare an annual report in agreement with the School’s Executive Committee and for consideration by the School Committee.

8.       Delegating to an Acting-Head during any period of absence of more than three working days.

9.       Other duties as may be assigned by the department.

 

5)   Absence of Head of School /Acting Headship

Where a Head of School will be absent from school for more than three consecutive days (but less than 21 days), the Head must appoint with the agreement of the individual concerned, a Acting Head of School.

 

Academic Head’s Responsibilities

The prime role of the Head of an institution is to provide strong academic leadership. The Head is required to lead, manage and develop the institution to ensure it achieves the highest possible standards of excellence in all its activities. They will be supported by the staff, and by colleagues.

All Heads of institutions are required to exercise leadership, demonstrate vision, and empower others in order to deliver the agreed departmental strategy. It is recognized that the methods by which Heads carry out their duties and the extent of delegation, will depend on such factors as the size and nature of the institution.

Specifically the role will include:

1)  Leadership and Management

 

        I.            be responsible and accountable for setting and advancing the academic strategy of the Department. 

      II.            be an active member of the institute and contribute to the overall leadership and management of the staff: it is expected that Heads will carry functional responsibility for specific targets of the department

    III.            develop and sustain appropriate structures for management, consultation, decision-making and communication with staff and students

    IV.            promote and represent the institution both internally and externally

 

2)   Responsibility for Teaching and Students

        I.            ensure the best possible student experience through:

      II.            the fulfillment of the institutional responsibilities concerning students in respect of their admission, instruction, progress and examination;

    III.            adherence to the regulations and procedures of department

    IV.            refresh and develop new programs in order to attract new students and markets

 

3)   Knowledge Transfer

        I.            create and exploit new opportunities for knowledge transfer activity in order to secure additional income streams and new areas of teaching and/or research

      II.            contribute to institution-wide initiatives in order to improve understanding and communication of this area

 

4)   People Management

        I.            ensure that departmental HR policies and procedures are implemented

      II.            ensure that staff performance is managed appropriately and in a way that is consistent with the expectations of the department, and  that fair workload allocation processes are in place

    III.            ensure all staff have access to the necessary support to enable them to contribute fully and develop their skills and experience

    IV.            engender a culture of excellence, co-operation and respect both within and beyond the department

      V.            make effective use of all staffing resources and seek opportunities for collaboration and joint working with others

    VI.            ensure students are included as appropriate in the various decision making within the school

  VII.            ensure a safe and healthy environment for both staff and students, and full compliance with health and safety requirements

 

5)   Financial Management

        I.            take responsibility for devolved budgets and comply with financial regulations

      II.            manage income and expenditure in order to promote financial sustainability

    III.            ensure adherence to all Departmental members, with Financial Regulations and

    IV.            other financial operating procedures and regulations

      V.            ensure that equipment/facilities under the institution control are properly maintained and serviced as required.

 

6)   Quality Assurance

        I.            ensure all activities are carried out to the highest possible standards and put in place the necessary evaluation and monitoring procedures to ensure both compliance and improvement: such procedures will include  teaching and management of all resources

      II.            comply with auditing, quality assurance and risk management procedures both internal and external

 

7)   Development of Academic/Research Standing

        I.            continue to develop one´s position as a leading academic researcher; including publication, securing of external funding and the pursuit of other relevant indicators of standing in the field

      II.            give due consideration to ways of retaining connections with teaching

    III.            give due consideration to the status of Head as a role model for other members of staff in the pursuit of academic excellence

 

8)   Person Specification for Head of Department

The candidate will:

        I.            have a very strong academic record and understanding

      II.            normally be at professorial level - although skills and aptitude will be more important

    III.            have a very good understanding of the academic disciplines within the department.

    IV.            He/she must possess following skills (human capital)

      V.            have the ability to engage constructively with people

    VI.            have excellent communication skills

  VII.            have very good ambassadorial and diplomatic skills

VIII.            have the ability to manage a number of competing demands

    IX.            have excellent delegation skills

      X.            be flexible and adapt to changing circumstances

    XI.            be able to develop their skills and seek advice from a variety of sources

  XII.            be willing and able to exercise judgment and take risks

School Heads’ Responsibilities

Heads of School are appointed by, and are formally accountable to higher management. The head will exercise his/her authority in consultation with the school executive, in consideration of a consensus of the school committee, and  with due delegation of responsibilities as appropriate.

The effective discharge of the Head's responsibilities and accountability necessitates that he/she retains the confidence of the School Executive through leadership that is exercised in a fair, open and responsive manner. The head of school is responsible for the effective general management of the school, for ensuring the provision of academic leadership and strategic vision, and for the quality of the student experience. The head of school will be the budget holder, following devolved authority, and will be financially accountable to the Faculty Dean (in the first instance) for the School.

The responsibilities of the Head of School include:

1)   Strategic and Budgetary Planning

1.       Developing a strategic plan for the school, in consultation with the  school Executive, including the preparation of a staffing and resource plan.

2.       Engaging the staff of the school and the University's senior officers in devising and agreeing the school’s plan.

3.       Reviewing the performance of the school in terms of its objectives as stated in its strategic plan and in its staffing and resource plan.

4.       Having responsibility for all financial matters, including financial planning and sustainability, resource allocation, the identification of new sources of income, the monitoring of expenditure to ensure that it is within appropriate levels, ensuring the linking of resource allocation to strategic and operational planning; compliance with college approved financial policies; ensuring all staff are aware of the existence and extent of the financial regulations.

5         Managing and monitoring of implementation of the resource allocation process within the school.

 

2)   Staffing

1.       Dealing with staff recruitment matters that fall within the remit of the School.

2.       Membership of the Selection Committees for all appointments in the school. (The Head of Discipline may replace the Head of School as appropriate.)

3.       Creating a supportive working environment for all staff in the School and fostering their career development.

4.       Ensuring that staff review and development is completed in a timely manner (including PMDS).

5.       Completing probation reviews with all newly appointed academic staff in line with the Probation Guidelines, in consultation with the relevant Heads of Discipline where appropriate.

6.       Allocating duties to staff within the School and the management of staff in accordance with policies and procedures.

7.       Approving outside earnings activities of staff members in accordance with regulations.

8.       Handling grievance procedures for staff except where a grievance is against the Head of School, in which case the district officer is responsible.

9.       Managing relevant disciplinary procedures for both staff and students

 

3)   Teaching, Learning and Research.

This includes the following key points:

1.       Having overall responsibility for the management of the School's program of teaching and research and the implementation of the academic policy.

2.       Ensuring the effective delivery of high quality teaching and the maintenance of academic standards.

3.       Promoting a culture of learning that is directed to student needs, and of teaching that is informed by the research interests of the School's staff.

4.       Dealing with professional matters where relevant to the activities of disciplines and in particular, the educational requirements of professional accreditation bodies.

5.       Fostering the development of academic policy and initiatives within the context of the long-term strategies of the School.

6.       Developing and maintaining a vibrant research culture of international standard, including the promotion of research initiatives and networks.

7.       Fostering interdisciplinary both within the School and between Schools.

8.       Promoting excellence and improvement in all matters of teaching, learning, research and administration.

9.       Ensuring the regular review, evaluation and development of programs offered by the School.

10.   Promoting collaboration within the School, with other schools, and with other institutions.

11.   Liaising appropriately with the management on cross-school and staff-wide issues.

12.   Nominating External Examiners for examinations of different levels.

 

4)   General

1.       Representing the School both internally and externally, including representation on College committees.

2.       Managing and encouraging an information flow to staff and students within the School regarding School and University developments.

3.       Ensuring the effective operation of the School in accordance with approved governance procedures.

4.       The general management, subject to policy, of the School's physical facilities and equipment, including the allocation of rooms and other space.

5.       Having overall responsibility for ensuring that the School's arrangements comply with legal requirements and related policies such as health and safety, data protection and data retention policy, freedom of information.

6.       Implementing decisions of department and the supply of information in accordance with department directions.

7.       Prepare an annual report in agreement with the School’s Executive Committee and for consideration by the School Committee.

8.       Delegating to an Acting-Head during any period of absence of more than three working days.

9.       Other duties as may be assigned by the department.

 

5)   Absence of Head of School /Acting Headship

Where a Head of School will be absent from school for more than three consecutive days (but less than 21 days), the Head must appoint with the agreement of the individual concerned, a Acting Head of School.

 

Academic Head’s Responsibilities

The prime role of the Head of an institution is to provide strong academic leadership. The Head is required to lead, manage and develop the institution to ensure it achieves the highest possible standards of excellence in all its activities. They will be supported by the staff, and by colleagues.

All Heads of institutions are required to exercise leadership, demonstrate vision, and empower others in order to deliver the agreed departmental strategy. It is recognized that the methods by which Heads carry out their duties and the extent of delegation, will depend on such factors as the size and nature of the institution.

Specifically the role will include:

1)  Leadership and Management

 

        I.            be responsible and accountable for setting and advancing the academic strategy of the Department. 

      II.            be an active member of the institute and contribute to the overall leadership and management of the staff: it is expected that Heads will carry functional responsibility for specific targets of the department

    III.            develop and sustain appropriate structures for management, consultation, decision-making and communication with staff and students

    IV.            promote and represent the institution both internally and externally

 

2)   Responsibility for Teaching and Students

        I.            ensure the best possible student experience through:

      II.            the fulfillment of the institutional responsibilities concerning students in respect of their admission, instruction, progress and examination;

    III.            adherence to the regulations and procedures of department

    IV.            refresh and develop new programs in order to attract new students and markets

 

3)   Knowledge Transfer

        I.            create and exploit new opportunities for knowledge transfer activity in order to secure additional income streams and new areas of teaching and/or research

      II.            contribute to institution-wide initiatives in order to improve understanding and communication of this area

 

4)   People Management

        I.            ensure that departmental HR policies and procedures are implemented

      II.            ensure that staff performance is managed appropriately and in a way that is consistent with the expectations of the department, and  that fair workload allocation processes are in place

    III.            ensure all staff have access to the necessary support to enable them to contribute fully and develop their skills and experience

    IV.            engender a culture of excellence, co-operation and respect both within and beyond the department

      V.            make effective use of all staffing resources and seek opportunities for collaboration and joint working with others

    VI.            ensure students are included as appropriate in the various decision making within the school

  VII.            ensure a safe and healthy environment for both staff and students, and full compliance with health and safety requirements

 

5)   Financial Management

        I.            take responsibility for devolved budgets and comply with financial regulations

      II.            manage income and expenditure in order to promote financial sustainability

    III.            ensure adherence to all Departmental members, with Financial Regulations and

    IV.            other financial operating procedures and regulations

      V.            ensure that equipment/facilities under the institution control are properly maintained and serviced as required.

 

6)   Quality Assurance

        I.            ensure all activities are carried out to the highest possible standards and put in place the necessary evaluation and monitoring procedures to ensure both compliance and improvement: such procedures will include  teaching and management of all resources

      II.            comply with auditing, quality assurance and risk management procedures both internal and external

 

7)   Development of Academic/Research Standing

        I.            continue to develop one´s position as a leading academic researcher; including publication, securing of external funding and the pursuit of other relevant indicators of standing in the field

      II.            give due consideration to ways of retaining connections with teaching

    III.            give due consideration to the status of Head as a role model for other members of staff in the pursuit of academic excellence

 

8)   Person Specification for Head of Department

The candidate will:

        I.            have a very strong academic record and understanding

      II.            normally be at professorial level - although skills and aptitude will be more important

    III.            have a very good understanding of the academic disciplines within the department.

    IV.            He/she must possess following skills (human capital)

      V.            have the ability to engage constructively with people

    VI.            have excellent communication skills

  VII.            have very good ambassadorial and diplomatic skills

VIII.            have the ability to manage a number of competing demands

    IX.            have excellent delegation skills

      X.            be flexible and adapt to changing circumstances

    XI.            be able to develop their skills and seek advice from a variety of sources

  XII. Be willing and able to exercise judgment and take risks



Related Topics


Supervising Teaching and Learning


Supervising School Environment

Developing Accounting and Auditing Systems

 Synergistic Supervision improves the performance of Students and Teachers

Theory and Function of Supervision, Monitoring and Evaluation

Different Approaches to Supervision 

Financial Audits and Academic Audits

School Heads’and Academic Head’s Responsibilities

Concept and Levels of Administration 

Central bodies of Educational Administrate

Difference between the Administrative structure of public, government and private schools

Areas of Educational Administration 

School Heads and Responsibilities as a School Admin

Define Administration and School Administration and different levels of Administration

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